Columbia Athletic Booster Meeting
Wednesday, October 1, 2008, 8:00pm
Columbia High School
Following are the minutes for the Columbia Athletic Booster Club
meeting held on Wednesday, October 1, 2008, 8:00pm.
Meeting was called to order at 8:05pm. David Greatting welcomed
attendees and asked everyone to sign in with names, phone numbers
and email addresses. He also suggested that we keep the attendance
momentum going and encouraged everyone to invite a friend to the
next meeting.
Minutes from the previous meeting were reviewed. Motion was made
by Robin Lacefield and seconded by Ken Breitenstein to accept
the minutes.
Treasury Report
Risa Winters reported there is $2,047 in the regular checking
account and $34,136.47 in the Edward Jones Money Market account.
The following expenditures were made since the last meeting:
" Insurance Policy renewal of $275.
Old Business
- Tax Preparation
Work continues with Ray Heinen of Thoma and Assoc. on the paperwork
to gain Charitable Organization status.
- Sound System
Joe Iorio had wiring redone on the gymnasium sound system and
this seemed to fix the sound problems. For now, a new sound system
will not be purchased.
- Gym Painting
Joe Iorio will attempt to have the painting completed during
the Christmas break. He will contact all coaches for possible
design ideas. Lisa Schumacher suggested a possible painter and
Joe will contact him.
- White/Blue/Eagle Club
Joe will add names of donations from this fall to the Winter
Sports program. We will continue to seek donations to this club.
- Eagle Merchandise
The new shipment of chairs arrived and several have already been
sold. We also still have several pieces of Eagle Wear in stock
for sale. David Greatting continues to work on a possible link
to our website for people to order directly from the vendor online.
- DQ Fundraiser
David Greatting will contact the owner to get further details.
- Rock n Roll Event
This event was again discussed. We will leave on old business
for now as we are not sure exactly what the students are looking
for from the Athletic Boosters. A possible donation to help with
the cost of the venue was discussed.
- Middle School Concessions
Cyndee Luther set up an account with the Pepsi distributor to
have drinks delivered to CMS for concessions. Cyndee will attend
winter rules meeting to get volunteers signed up.
New Business
- January Dance
Tickets are in the process of being printed and sales will begin
as soon as possible. A list of committees for the dance was discussed
and nominations will be made at the next meeting. Ken Breitenstein
suggested a local DJ and will get information from them on price,
etc. He estimated cost at around $500-600.
Calendar of Events
- Fish Fry
List of volunteers is complete and assignments were made. Jody
Artinger was able to get all items except fish donated. Gateway
Food Service donated the oil.
- Homecoming Event
We will again host the after homecoming game event at Turner
Hall on October 17th.
Athletic Director Report
None
Meeting adjourned at approximately 9:15pm.
Minutes submitted by Cyndee Luther, Secretary
Columbia Athletic Booster Meeting
Wednesday, September 3, 2008, 8:00pm
Columbia High School
Following are the minutes for the
Columbia Athletic Booster Club meeting held on Wednesday, September
3, 2008, 8:00pm.
Meeting was called to order at 8:00pm.
David Greatting welcomed attendees to the first meeting of the
08-09 school year and asked everyone to sign in with names, phone
numbers and email addresses.
Minutes from the previous meeting
were reviewed. Motion was made by Cara Dake and seconded by Julie
Greatting to accept the minutes.
Treasury Report
Risa Winters reported there is $4,303.25
in the regular checking account and $34,136.47 in the Edward Jones
Money Market account.
The following expenditures were
made over the summer months:
- P.O. Box Renewal "
- Checks to Volunteer Coaches "
- 07-08 school year scholarshippayout
Old Business
Tax Preparation
The officers met with Ray Heinen
of Thoma & Assoc. prior to the meeting to discuss the filing of
Charitable Organization status. It was estimated that the cost
to have this done will be $2,500-$5,000. David Greatting and Risa
Winters will work with Ray to provide the necessary paperwork
to proceed.
Motion was made by Keith Jany and
seconded by Lisa Schumacher.
Athletic Director Report
Joe Iorio reported on the gym project
(painting and sound system). The roof repairs were completed over
the summer and the gym painting will be done next summer. Rob
Roessler will be called in to check the sound system for improvements
after the volleyball season ends.
Joe presented the sign that was
made to hang in the high school gym to recognize donors to the
White/Blue/Eagle club. Joe will check into the possibility of
having another sign made to hang in the middle school gym. The
athletic passes will not be sold this year.
Joe made requests for the following
donations:
Keith Jany - Middle School Girls
Basketball Summer Camp - $275
Middle School Cheerleading Clinic - $500
Spring Sports Awards Banquet - $200
New Business
Eagle Wear/Chairs - 100 Chairs were
ordered and should arrive in approx. two weeks. We will continue
to display and sell both chairs and eagle wear at the sporting
events. It was decided that instead of keeping a large inventory
of eagle wear, we would take orders this year.
Rock n Roll Show - Blake Stumpf
presented an idea for a fundraiser for the Athletic and Music
Boosters and also to earn community service hours for the students.
Several local high school bands would sell tickets to a performance
and donate the proceeds to the clubs. Blake requested that we
provide a venue for them and suggested Turner Hall, American Legion,
or the CMS Cafetorium. It was decided that we would discuss this
proposal and get back to Blake on a date (Nov. or March) and possible
venue.
DQ Fundraiser - David Greatting
presented a letter from the DQ owner offering a fundraiser night
where he would donate 10% of their proceeds to the Athletic Boosters
and we would provide workers. It was discussed that we could possibly
do this after a football game. We will contact the owner to get
further details.
Calendar of Events
50/50 Sales
The following representatives were
picked to provide 50/50 ticket sellers:
Seniors - Bill and Robin Lacefield
Juniors - Kim Stumpf
Sophomores - Cyndee Luther
Freshman - Debbie Floarke
Fish Fry
A sign up sheet was passed around
for fish fry volunteers.The fish fry will be on October 3rd.
Homecoming Event
Ken Breitenstein will book Turner
Hall for our Homecoming event on October 17th. He will try to
just book the bar area for an hourly rate.
Middle School Concessions
Joe Iorio will contact the Pepsi
distributor to have drinks delivered this year. Cyndee Luther
will attend the CMS Winter rules meeting to get a volunteer schedule.
First home CMS basketball game is 10/21.
Dance
A new dance format was discussed.
Kathy Galli described the "Draw Down" concept. The attendees thought
that was a good change and we should go forward with the printing
of tickets to be sold at football games starting 10/3.
Meeting adjourned at approximately
9:35pm.
Minutes submitted by Cyndee Luther,
Secretary
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